Extend glossary of terms

Check out the glossary for helpful acronyms and terms used in the Extend app, as well as, across the banking and payments industry.

Category Term Definition Also known as
API API Application Programming Interface; a communication tool between systems that processes requests and tells a system what you want to do and then returns the response back to the requesting system. The Extend API operates separately from the Extend web/mobile platform. A user will have to create a new account to use the Extend API. No data is shared, user cannot use our standard UI. Enterprise API
API Legacy API Extend term; An extension of the existing Extend platform. All data is shared. A user can create a card via the API and it will be visible on the Extend web/mobile platform.  
Budgets Budget An allocated amount of spending, funded by a registered card in Extend. A budget user may create as many virtual cards within the designated limit and active until date. Budget types include: standard, recurring, or unlimited.  
Budgets Budget creator The registered cardholder in Extend who creates a budget with an allocated spending limit and controls. They may share the budget with themselves or with others in their org to create virtual cards for payments.  
Budgets Budget user An Extend user who is assigned a budget from a registered cardholder in their org. This user can create virtual cards within the allocated budget limit. A budget creator may also add themselves to a budget so they have full budget user permissions.  
General terminology Account The registered credit card account that funds budgets and virtual cards in Extend. -Funding account
-Credit card
-Corporate card
-Plastic card
-RCN (real card number)
-PAN (primary account number)
General terminology Billing account Dependent on the issuer/bank, the primary card account that may include several secondary card accounts.  
General terminology BIN Bank Identification Number. The first 6-8 digits of a card number, which identifies the network (by the first digit) and the issuing bank. Certain BIN ranges are controlled by card issuers for enabling virtual card capabilities.  
General terminology End user An individual who creates a profile in Extend. Customer
General terminology Funding source The registered card account that funds budgets and virtual cards in Extend; a budget is also a funding source that funds virtual cards.  
General terminology Issuer / bank partner A banking or financial entity that partners with Extend and enables their business customers to use the Extend app via their credit card program.  
General terminology Object Any asset or data point that exists in the Extend database (e.g. user, account, budget, virtual card, transaction ID, etc). Objects can have associations and be interconnected.  
General terminology Organization Company or team structure in Extend that can be managed through various roles and user-level controls. Also referred to as an "org".  
General terminology Profile An individual user's profile in Extend.  
General terminology VAN Virtual Account Number, also known as the virtual card number (VCN). A term used by select card issuers.  
Integration Netsuite Accounting platform; through the NetSuite integration, Extend can sync existing expense category codes and push virtual card transaction data to the NetSuite general ledger.  
Integration Plaid Payments platform; through the Plaid integration, Extend can pull in physical card transaction data from registered card accounts.  
Integration Quickbooks Online Accounting platform (web version); through the QuickBooks Online integration, Extend can sync existing expense category codes and push virtual card transaction data to the QBO general ledger.  
Organization Admin This user role is typically assigned to someone who works closely with the Owner and helps manage org membership and user permissions. They might be an operations manager or a department head. There can be up to 30 Admins in one org.  
Organization Bookkeeper This user role gets view-only access to all accounts, virtual cards, and budgets within the org for exporting reports and reconciliation. They are typically an accountant, controller, or finance lead.  
Organization Member This user is an employee in the company who may need to make a purchase with a virtual card or manage a budget, but they do not require any admin permissions.  
Organization Owner This user role is the "super admin" of an org in Extend. They are typically the card program administrator for a company and likely the person who set up Extend. The Owner role has full control and permissions, but if needed, this role can be re-assigned at any time. There can only be one Owner per org.  
Partners Ghost card A credit card account without a physical/plastic card.  
Partners Primary cardholder The person who owns the credit card program for a business.  
Spend Active Status of a live virtual card with fund available to spend.  
Spend Available credit The amount of remaining funds available on a virtual card.  
Spend Blocked Status of a virtual card that is not accessible/active because the recipient needs to complete the sanctions screening process.  
Spend Closed Status of a virtual card that is no longer useable and cannot be reactivated.  
Spend Credit When a transaction has been refunded to the funding source (registered card or budget).  
Spend Credit limit The amount of funds allotted to a virtual card.  
Spend Current exposure The amount of funds on a registered account currently allotted to virtual cards and budgets.  
Spend Deactivated Status of a virtual card that has been cancelled before the "Active Until" date has passed. The card recipient or the account owner may deactivate a virtual card. Cancelled
Spend Debit When a transaction clears.  
Spend Expense categories Classifications that allow users in your organization to tag virtual cards and transactions with corresponding accounting codes. Typically, expense categories will match the GL codes an organization's accounting team uses for reporting. User-Defined Field (UDF)
Spend Expired Status of a virtual card that is past its expiration date and is no longer useable.  
Spend Freeze To stop a registered card account from being able to create virtual cards.  
Spend Inactive Status of a virtual card or budget that is not currently useable, but it can be reactivated by the owner of the funding source.  
Spend Pending (virtual card / budget) Status of a virtual card or budget that is waiting to be verified by the funding source owner.  
Spend Rejected Status of a virtual card or budget that was requested, but was ultimately rejected by the funding source owner.  
Spend Timed out Status of a virtual card or budget of which the verification period has passed.  
Spend Total available credit The amount of remaining funds available for virtual card creation across the entire organization; inclusive of any virtual cards tied to budgets in the org.  
Transactions Auth Authorization; also referred to as an authorized transaction.  
Transactions AVS Authorization charge a merchant makes to verify the card is useable (e.g. not expired or inactive).  
Transactions Cleared / Clearing Status of a transaction that was processed by the card issuer. The issuer has received a clearing ID.  
Transactions Decline Status of a transaction when the card payment is not accepted or authorized. This might happen due to insufficient funds, credit limit exceeded, expired card, suspicious activity, or blocked card.  
Transactions No match Status of an authorized transaction that was not matched to a cleared transaction.  
Transactions Pending (transaction) Status of a transaction that has been authorized but not yet processed. The spend has been deducted from the available credit on the virtual card.  
Transactions Reversal Status of a transaction where the funds from a previous transaction are returned to the cardholder's bank.  
Transactions Transaction origin Format from which a transaction was made: physical card, virtual card, or other (e.g. a credit/bill pay done on a physical card).  
Virtual cards Card creator An Extend user who creates a virtual card and issues it to themselves or another user.  
Virtual cards Card user The recipient of an Extend virtual card.