Expense categories are the labels assigned to expenses within your organization to ensure accurate expense tracking and simplified reconciliation.
Users can pre-code expense categories on virtual cards and manually code cleared transactions. Admin users can even create org-wide rules that will automatically code transactions.
Some organizations may require a large volume of expense categories available to organize expenses. In these cases, they can create expense categories labels in bulk to save time.
Creating expense category labels in bulk
Owners, Admins, and full-visibility Bookkeepers can bulk create expense category labels from the web app.
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Hover over your profile icon at the bottom left of the main navigation and select Organization Settings.
- Open the Expense Categories tab and select the expense category you wish to create labels for.
- From the Expense Category Detail page, select the Bulk Upload button.
Note: In order to create expense category labels in Extend, organizations cannot be connected to an accounting ERP (Quickbooks Online or Netsuite). If connected to an accounting ERP (Quickbooks Online or Netsuite), you will need to update expense category labels in your accounting platform.
- On the Create New Labels flyout, they will be prompted to download the CSV file template.
- Download and open the template. The CSV file template is best viewed in Excel or Google Sheets.
- Once you’ve opened the template, you will see two columns: Label Name and Label Code. Fill out the fields provided within each template and save the file as a CSV.
- Once you have saved your CSV file, “drag and drop” it into the file upload space or use the Select File Upload button to upload it.
- Select Confirm and Import to create your expense category labels. You will see a green success banner letting you know your labels are ready for use.
To take advantage of automating expense coding, check out Creating expense category rules.