Splitting Transactions

Overview

Sometimes a single purchase needs to be allocated across more than one expense category for example, a team lunch charged to both Meals and Department Spend, or a shared software purchase split across multiple departments. With Split Expense Categories, you can divide a single transaction into multiple lines and code each portion accurately in Extend, without needing to recreate the split later in your ERP.

How to split transaction coding

You can split and code a transaction from either the Transaction Table or the Transaction Flyout.

1. Select the transaction to open the Transaction Flyout.
2. In the Expense Category section, select Split.
3. The transaction amount will be divided into editable line items.
4. For each line:
   1. Enter the portion of the amount you want to allocate.
   2. Select the appropriate expense category value for that portion.
   3. Continue adding lines until the full transaction amount has been allocated. The total of all split lines must equal the full transaction amount before the split can be saved.
   4. Once the total of all lines equals the transaction amount, your selections will save automatically.
5. If your organization is not connected to an accounting platform you can edit or adjust a split at any time. If you are connected to an accounting platform you can adjust your split before syncing the transaction. After your transactions have been synced you will need to make adjustments directly in your accounting platform.

Splitting transactions allows you to reflect how expenses actually occur in your organization, leading to cleaner reconciliation, more accurate reporting, and less duplicate work for your accounting team.